Document Controller

Job Opportunity: Document Controller

Company Overview:

ETST Industrial Engineering LLC is seeking a highly motivated Document Controller to join our dynamic team. As a leading industrial engineering company, we are committed to excellence in project documentation and delivery.

Job Responsibilities:

1. Documentation Management:

- Register all incoming and outgoing correspondences, MoMs, drawings, and technical submittals.

- Control, track, and issue complete project documentation, including site instructions, change orders, RFI, letters, staff daily reports, and submittals.

- Open new files in accordance with PQP for each new project.

- Maintain project documentation in compliance with ISO standards.

- Electronically transmit documents.

- Ensure successful closeout and handover of project documentation.

2. Administrative Support:

- Assist in coordinating and monitoring administrative activities to facilitate and expedite workflow.

- Manage supplies, conference room, and organizational distribution lists.

- Provide general administrative support to the team, including document editing, printing, coordination of activities between Process and Finance teams, support to proposal documents, and assistance with sales and marketing activities.

3. QMS Coordinator:

- Perform internal audits on team compliance with the new QMS.

- Coordinate internal quality audits conducted by the team.

- Update quality logs to ensure compliance.

- Coordinate with External HSEQ advisor to organize external audits.

4. Project Delivery Support:

- Coordinate goods-in, good-out, and returns process with Workshop Manager.

- Provide support to procurement expediting.

Qualifications:

- Bachelor's Degree or equivalent in a related field.

- Excellent technical skills with web-based applications, Microsoft Office, Autodesk, and Adobe applications.

- Strong technical writing skills.

- Ability to compile and edit presentation details from multiple sources.

- Solution-oriented with analytical thinking.

- Strong communication skills, both oral and written.

- Independent and assertive work style.

- Experience in working in a deadline-driven environment.

- Effective in building good working relationships within the project team and with project stakeholders.