Loans Administration Officer

Job Title: Loans Administration Officer

Job Summary and Purpose:
The Loans Administration Officer coordinates loan administration activities to ensure full compliance with loan agreements. This includes analyzing and updating loan financial models, ensuring KYC requirements of lenders are met, troubleshooting debt administration in SAP TRM, coordinating with banks on online access issues, and working with other functions on loan documentation and financing matters.

Key Accountabilities:

Compliance:
1. Monitor and ensure accuracy of all relevant certificates, notices, workings, and lender’s records as per loan agreements for Nakilat and its joint ventures/subsidiaries.
2. Review and ensure submission of vessel-related documentation in accordance with loan agreements.
3. Analyze documentation from banks, suppliers, agents, and trustees to ensure compliance with financing agreements, swap agreements, and other financing documentation.
4. Prepare cash waterfall (OPEX and inter-account transfer) schedules per loan agreements.

Payment Processing:
5. Prepare payment instructions for manual or online payments to all third parties and inter-account transfers, ensuring proper execution.
6. Act as a coordinator between banks and Nakilat authorized signatories to ensure smooth operations of the online payment approval system.
7. Collaborate with the Finance function to identify and resolve bank reconciliation issues, handling matters with various banks as needed.

Manage Bank Accounts:
8. Monitor company bank accounts, acting immediately on any unauthorized debits or credits.
9. Analyze online payment SWIFT records and discuss with banks to present needed information and records.
10. Prepare and compile bank documentation and internal authorities for adding or modifying authorized signatories/internet banking users.

Update Financial Models:
11. Regularly update financial models related to cash position, debt service position, cash flow forecast, etc., to reflect the company's accurate position.

Liaising:
12. Liaise with swap banks and debt counterparties to submit accurate swap interest due notices, retention deposits, and agency fees as needed.
13. Collate approximate rates to secure the highest possible interest rate for funds deposited per the “permitted investment” clause in loan agreements.
14. Coordinate with other departments regarding documents needed for fulfilling KYC requirements.

Manage Cash Position:
15. Prepare cash position reports from bank accounts and incorporate them into the general accounts report.

Generic Accountabilities:

Quality, Health, Safety, & Environment (QHSE):
16. Adhere to relevant QHSE policies and procedures to provide safe, world-class, secure, and environmentally responsible service.

Policies, Systems, Processes & Procedures:
17. Follow divisional policies and procedures to ensure controlled and consistent work processes.

Others:
18. Resolve operational issues related to Nakilat’s banking activities.
19. Carry out other duties as directed by the immediate supervisor.

Key Result Areas:
- Liaise with swap banks, debt counterparties, and other departments as needed.
- Effectively coordinate and manage communications with banks for activities pertaining to the monthly closing cycle, including bank account reconciliations.
- Maintain and update SAP TRM with supporting documentation and internal models for financing and loan administration activities.
- Ensure submission of relevant certificates and financial statements per loan agreements.
- Prepare and analyze cash and debt position reports for general accounts reporting.

Desired Candidate Profile:

Qualifications:
- Bachelor’s degree, preferably in finance, economics, or a related field.

Experience:
- 3-6 years of experience in a similar role within a large-scale loan administration function.

Job Specific Skills:
- Understanding of financing documentation and processes, SAP, banking online systems, and accounting/financing.
- Knowledge of bank reconciliation, payment troubleshooting, covenant reporting, and loan administration.
- Proficient use of legal terminology related to financing and loans.
- Proficient in the Bloomberg Terminal and valuation of swaps, bonds, debt, and other capital market instruments.
- Advanced-level proficiency in MS Excel, including spreadsheets, presentations, and graph packages.