Receptionist Cum Administrative Assistant

Job Title: Receptionist Cum Administrative Assistant

About the Role:
Paramount Computer Systems is looking for a highly efficient and proactive Receptionist Cum Administrative Assistant to join our team in Dubai. This position is vital for creating a welcoming environment for visitors and ensuring the smooth functioning of the office. The ideal candidate will have 2-4 years of experience in office administration, strong organizational skills, attention to detail, and a passion for delivering excellent service.

Key Responsibilities:

1. Front Desk/Reception and Client Interaction Management:
- Serve as the primary point of contact for clients and visitors.
- Manage front desk operations, including handling incoming calls.
- Maintain a professional and welcoming reception area.

2. Compliance Management:
- Maintain and manage documentation for compliance purposes, ensuring all records are accurate and up-to-date.

3. Visa and Work Permit Coordination:
- Work closely with the PRO team to facilitate visa and work permit processes efficiently.

4. Documentation and Correspondence:
- Prepare various documents, including employment letters, company communications, and compliance-related materials.

5. Office Facilities and Inventory Management:
- Oversee the maintenance and inventory of office supplies and equipment to ensure smooth office operations.

6. Meeting Room Management:
- Coordinate the scheduling and booking of meeting rooms to optimize office space utilization.

7. Travel and Accommodation Arrangements:
- Organize travel and accommodation logistics for employees and visitors.

8. Vendor Management:
- Collaborate with vendors to plan and execute office events and manage related logistics.

9. Audit and Compliance Oversight:
- Ensure adherence to audit requirements and manage audit-related documentation.

10. HR Support:
- Assist the HR team with ad-hoc tasks related to employee engagement and logistics, contributing to a positive work environment.

11. Logistics Support:
- Assist in logistics coordination, including handling shipments, deliveries, and coordinating office moves or relocations.

Qualifications:

- Experience: 2-4 years of experience in office administration or a related field.
- Language Skills: Fluent in English; proficiency in Arabic is an advantage.
- Skills: Strong organizational and multitasking capabilities, excellent communication skills, and proficiency in managing office logistics and compliance.
- Professional Traits: Detail-oriented, proactive, and capable of handling sensitive information with confidentiality.
- Gender: Female

What We Offer:

- Visa Sponsorship: Comprehensive support for obtaining a work visa.
- Health Insurance: Full medical insurance coverage for the employee.
- Company Perks: Access to Paramount’s unique benefits and work culture, including wellness programs, team-building activities, and career development opportunities.