Executive Secretary

Job Title: Executive Secretary

Roles & Responsibilities

Key Responsibilities:

- Schedule Management: Organize and coordinate the daily schedule of the Executive Director, including setting appointments, scheduling meetings, and arranging travel.

- File Management: Maintain and update electronic and paper files for the Executive Director, ensuring that all documents are accurately filed and easily accessible.

- Confidentiality: Handle confidential information with discretion and professionalism, maintaining a high level of integrity.

- Communication: Communicate effectively with other departments to ensure smooth workflow and collaboration.

- Event Coordination: Plan and coordinate events, meetings, and interviews as required, ensuring all logistics are managed efficiently.

- Additional Duties: Perform other duties as assigned by the executive team, demonstrating flexibility and adaptability.

- Travel: Willingness and flexibility to travel extensively with the Executive Director as needed.

Desired Candidate Profile

- Education: Master’s degree in Business Administration, Communications, or a related field.

- Technical Skills: Proficiency in Microsoft Office Suite and other office management software.

- Organizational Skills: Exceptional organizational and time-management skills with the ability to manage multiple tasks efficiently.

- Communication Skills: Strong communication and interpersonal skills, with the ability to work collaboratively with team members.

- Language Skills: Excellent written and verbal communication skills in English; proficiency in Malayalam is preferred.

- Professionalism: Ability to maintain a professional demeanor under pressure and handle confidential information with integrity.