Administrator

Job Opportunity: Administrator (HR and Office Operations)

Role Summary:

As an Administrator, you will play a crucial role in handling daily receptionist, administrative, and HR duties for TGT Abu Dhabi Office. This position involves providing support in recruitment, record maintenance, and delivering clerical assistance to all employees.

Essential Responsibilities:

1. Office Administration:

- Organize and coordinate office administration for an effective work environment.

- Ensure organizational effectiveness and communication within the office.

2. HR Duties:

- Proactively handle tasks in recruitment, employee onboarding, performance management, employee relations, learning and development, HR administration, and reporting.

- Provide support and advice to Managers and Employees on HR/people issues.

- Assist in performance management procedures and respond to HR queries.

3. Al Ghaith Liaison:

- Liaise with Al Ghaith for visa applications, cancellations, and renewals.

- Communicate on behalf of employees with Al Ghaith for official letters and other concerns.

4. Training and Development:

- Arrange required trainings for Abu Dhabi personnel (online and face-to-face).

5. Record Maintenance:

- Ensure all HR filing and archiving is up to date.

- Maintain the validity of LOA, Medical Reports, Training Certificates, etc.

6. Operations Support:

- Consolidate the Operations weekly report from various regions.

- Update necessary operational records and handle office expenses and costs.

7. Front Office Management:

- Greet and welcome visitors, answer and forward phone calls, receive and distribute mail.

8. Office Premises and Supplies:

- Maintain a tidy office environment with necessary stationery and essentials.

- Order front office supplies, keep inventory, and handle records of office expenses.

9. Additional Responsibilities:

- Ensure compliance with TGT Safety Guidelines.

- Handle the application and top-up of employees’ petrol allowances.

- Visit staff houses regularly to ensure cleanliness and maintenance.

- Liaise with the renewal of tenancy contracts and search for possible options.

- Assist employees with visa applications and renewals for dependents.

Qualification Requirements:

- Bachelor’s degree or equivalent in HR field from a recognized institute or university.

- Previous experience as an HR assistant is desired.

- Ability to manage tasks assertively, efficiently, and in a timely manner.

- Proven ability to handle confidential matters with discretion.

- Proactive, ambitious, energetic, and tenacious.

- Confident individual with a proactive attitude.

- Attention to details and ability to multitask.