Executive Assistant

Job Opening: Executive Assistant at Core42

Overview:

As part of Core42, your role will be the single point of contact among executives, employees, clients, and other stakeholders. You will be responsible for scheduling meetings, organizing travel & accommodation, creating reports, and managing other day-to-day workflows for members of the Executive Management team.

Responsibilities:

Day to Day Operations:

- Prepare reports, memos, letters, financial statements, invoices, and other documents.

- Manage information flow in a timely and accurate manner.

- Maintain an organized filing system of paper and electronic documents.

- Format information for internal and external communication – emails, presentations & reports.

- Handle basic bookkeeping tasks.

- File and retrieve corporate records, documents, and reports.

- Research and gather data to prepare documents for review and presentation.

- Accurately record minutes during meetings.

- Screen and direct phone calls and distribute correspondence.

- Schedule meetings and appointments and manage travel itineraries.

- Uphold a strict level of confidentiality and discretion.

- Oversee the performance of other clerical staff.

- Act as an office manager maintaining office inventory, ordering supplies, and managing a records database.

- Arrange corporate events outside of the workplace.

Qualifications:

Minimum Qualifications:

- Bachelor’s degree, high-school diploma, or equivalent

- Advanced Microsoft Office skills

Minimum Experience:

- At least 2 years of experience in a similar capacity in an international company reporting directly to senior management

- Ability to quickly pick up firm-specific programs and software

Job-Specific Skills:

- Strong project management and problem-solving skills

- Impeccable multi-tasking and organizing proficiency

- Quick thinking to make decisions under pressure

- Commendable interpersonal skills

- Excellent communication skills, both written and verbal

What we look for:

If you are a performance-driven, inquisitive mind with the agility to adapt to ambiguity, you will fit right in. You should be eager to explore opportunities to build meaningful collaborations with stakeholders and aspire to create unique customer-centric solutions. Bias for action and a passion to conquer new frontiers in the AI space is at the heart of the Core42 community.