Admin Coordinator

Job Description

Responsibilities:

1. Monthly Visit Schedule Preparation:

- Develop and organize the monthly visit schedule for the maintenance department, ensuring optimal efficiency and coverage.

2. Contact List Maintenance:

- Manage and update contact lists, ensuring accuracy and completeness for effective communication.

3. Customer Liaison:

- Serve as the primary point of contact between the company and customers, fostering positive relationships and addressing inquiries.

4. Maintenance Visit Certificates:

- Prepare maintenance visit certificates, ensuring proper documentation of completed service visits.

5. Visit Coordination:

- Coordinate with customers to schedule maintenance visits, securing necessary entrance permits to facilitate seamless operations.

6. Report Preparation:

- Assist in the creation of regularly scheduled reports, providing valuable insights to support decision-making.

7. Customer Feedback Follow-Up:

- Conduct follow-ups with customers to gather feedback on maintenance visits and address any concerns promptly.

8. Communication Management:

- Compose and distribute emails, correspondence memos, letters, faxes, and forms, maintaining professional and effective communication standards.

9. Office Supplies Management:

- Manage and oversee the ordering of office supplies, ensuring a well-equipped and organized work environment.

10. Document Preparation:

- Prepare presentations, spreadsheets, and reports as needed, demonstrating proficiency in Microsoft Word, Excel, Outlook, Teams, and PowerPoint.

Skills

- Educational Qualification:

- Possess a pertinent educational qualification in the field of Commerce, Finance, or Economics.

- Financial Knowledge:

- Demonstrate knowledge of finance, accounting, budgeting, and cost control principles.

- Communication Skills:

- Exhibit strong interpersonal skills, with the ability to interact clearly and concisely with company management and other departments.

- Attention to Detail:

- Display a high level of attention to detail and analytical skills in all responsibilities.

- Report Preparation:

- Ability to prepare detailed and accurate reports within specified timeframes.

- Technical Proficiency:

- Hands-on experience with MS Word, Excel, Outlook, Teams, and PowerPoint.

If you meet these qualifications and are prepared to contribute to a dynamic and efficient work environment, we welcome your application for this position.