Administration Assistant

Job Description

Reports to: Geo Market Manager

Category: Full-Time Equivalent (FTE)

Unit/Division/Department/Section: People & Culture

Location: Egypt

JOB PURPOSE

Provide effective administrative assistance to the Management, serving as a liaison to the management team. Organize and coordinate executive outreach and external relations efforts, as well as oversee special projects.

KEY ACCOUNTABILITIES

1. Direct Support and Administrative Duties:

- Maintain appointment schedules and calendars, providing reminders as required.

- Meet and greet visitors, delegations, stakeholders, business partners, and other senior-level personnel.

- Organize and attend meetings, transcribe, and distribute minutes.

- Create and maintain a system for organizing and storing electronic and hardcopy documents.

- Handle and maintain confidential and sensitive information, data, and records.

- Coordinate documents for interaction with internal and external executives, consultants, and assistants in preparation for meetings.

2. Communication:

- Receive and screen calls and communications, determining priority matters and alerting the Management.

- Handle incoming and outgoing electronic communications on behalf of the executive.

- Compose letters and correspondences.

- Ensure contacts are up to date.

3. Schedule and Events:

- Manage the diary and coordinate activities, including scheduling meetings and teleconferences.

- Coordinate accommodation, travel, visa, and entertainment arrangements, as well as meeting participants.

- Arrange business lunches/dinners and social activities, organizing logistics.

Span of Communication

- Internal: Executives

- External: N/A

Job Relevant Information (Boundaries & Decision-Making Authority)

The jobholder is responsible for making decisions related to their direct scope of work.

Skills

Required Qualifications:

- University degree, preferably in Business Administration.

Preferred Experience:

- 3 years of experience in providing support to senior or executive-level management.

Job-Specific Skills:

- Flexible, self-independent, and able to work on weekends and after hours.

- Ability to work in a fast-moving environment with minimal supervision.

- Ability to handle sensitive and confidential data with discretion.

- Ability to communicate across multiple hierarchical levels.

COMPETENCIES

- Excellent organizational, interpersonal, and communication skills.

- Excellent verbal and written communication skills in English & Arabic.

- Proficiency in MS Word, Excel, Outlook, and PowerPoint.

- Prioritization of tasks and adherence to timelines.

If you possess the required qualifications and skills and are ready to contribute to a dynamic work environment, we invite you to apply for this position.