Work Experience Letter Samples by Employer - Free Templates to Use

Every employee has a legal entitlement to an experience certificate, which is an essential component of employment. Upon terminating an employee's work contract, businesses are required to provide experience certificates to such individuals. At the employee's request, the employer must give them an experience certificate.

In this article, we will be giving you the format to request an experience certificate.

What is an experience certificate?

An official document that confirms that the worker has performed duties for the present company is known as a "experience letter" or "experience certification" and is given to the employee by their boss. Experience letters are necessary for employees when they start a new job. The times an employee spends working for an organization. So, adding to his or her entire experience appear in the conventional experience certificate format.  

Why is an experience letter necessary?

This document is necessary by the business you want to work for or by the school or organization you want to attend to further your education. The title and address of the business where you worked appear on the document. When writing an inquiry letter for an experience certificate, you should sound very sympathetic and genuine.

Who writes a work experience letter?

An experience letter is typically written by the employer, human resources department, or the immediate supervisor of the employee. It is an official document that validates the employee's work history and contributions to the organization.

When To Provide An Experience Certificate ?

• Upon Resignation or Termination: When an employee resigns or is terminated from their job, they can request an experience letter from their employer. It's usually provided as part of the exit process.

• For New Employment: Many employers require job candidates to provide experience letters from their previous employers as part of the hiring process to verify the candidate's work history and qualifications.

• Visa and Immigration Applications: Experience letters may be required as part of visa or immigration applications to prove the applicant's work experience in a specific field or job role.

• Educational Admissions: Some educational institutions may request experience letters to verify the work experience of applicants, particularly in professional or vocational courses.

• Loan or Mortgage Applications: Banks and financial institutions may request experience letters to assess an individual's financial stability and job security when applying for loans or mortgages.

• Professional Licensing or Certifications: Certain professional certifications or licenses may require experience letters to demonstrate a candidate's eligibility for the credential.

• Legal Proceedings: Experience letters can be used as evidence in legal matters, such as employment disputes or contract-related cases.

Important elements when  requesting an experience certificate?

Use these guidelines to properly format your letter for an experience certificate.

• Address the right person. Choosing the appropriate recipient for the request letter is crucial. In order to obtain the experience certificate, you should ideally speak with your direct supervisor or the HR division. While your direct supervisor can best attest to the tasks you completed while working, the HR department also has your job history and preserves employment records for every employee. Accept your call and, if you can, coordinate HR with your manager so that everyone is aware of your request and can support you more effectively.

• Express gratitude. Firstly, you must express appreciation to the company. This, once you figure out who should receive the experience letter application that you should address to. Continue by asking for the experience certificate after that.

• Mention the purpose. You must explain why you need the experience certificate in your request letter. Find out if the potential employer or university need anything else in addition to your work history verification. This will make it easier for your former employer to tailor an experience certificate to your needs.

Distinguish Between Experience Certificate and Experience Letter

Experience Certificate" and "Experience Letter" are often used interchangeably, but they can have distinct characteristics depending on the context and the practices of an organization. Here's how they can be distinguished:

Experience Certificate:

• Formal document resembling a certificate.

• Detailed, often includes accomplishments and responsibilities.

• Used for comprehensive purposes like visa applications, education, or detailed employment verification.

Experience Letter:

• Simpler, often a straightforward letter.

• Contains basic information about employment and job title.

• Typically used for general employment verification or standard job applications.

Experience certificate Format [With Examples]

Creating an experience certificate typically requires you to include specific details about the employee's work history, accomplishments, and tenure. Here's a simple template for an experience certificate that you can use or modify to suit your specific needs. Remember to customize it with your company's information and any additional details as necessary:

[Your Company Letterhead, Logo, or Seal]

[Company Name]

[Company Address]

[City, State, Zip Code]

[Phone Number]

[Email Address]

[Website, if applicable]

Experience Certificate

This is to certify that: Employee's Full Name [Employee's Designation] Was employed with us from: Start Date to End Date

During this period, the employee's performance and contributions were commendable. They fulfilled their job responsibilities diligently and made valuable contributions to the organization. Their work was characterized by [mention key achievements or attributes, if applicable].

This certificate is issued at the request of the above-named employee for [specify the purpose, e.g., visa application, further employment, etc.]. It is valid until [if applicable, specify an expiration date].

We wish the employee continued success in their career endeavors.

[Signature]

[Name of Signatory]

[Title of Signatory]

Company Seal (if applicable)

Teacher or professor Experience Certificate Sample

[Your School Letterhead, Logo, or Seal]

[School Name]

[School Address]

[City, State, Zip Code]

[Phone Number]

[Email Address]

[Website, if applicable]

Teacher Experience Certificate

This is to certify that:

[Teacher's Designation]
Was employed with us from:

Start Date to End Date

During this period, [he/she] exhibited exceptional dedication, professionalism, and enthusiasm in teaching. [He/She] effectively managed the classroom and implemented engaging teaching methods that fostered a positive learning environment. [His/Her] contributions to our school have been invaluable.

This certificate is issued upon request for [specify the purpose, e.g., further employment, professional development, etc.], and it is valid until [if applicable, specify an expiration date].

We are confident that [Teacher's Full Name] will continue to excel in their teaching career.

[Signature]

[Principal's Full Name]

[Principal's Title]

School Seal (if applicable)

Experience Certificate Format for  an Accountant 

Sample Work Experience Letter for Accountant

[Your Company Letterhead, Logo, or Seal]

[Company Name]

[Company Address]

[City, State, Zip Code]

[Phone Number]

[Email Address]

[Website, if applicable]

Work Experience Letter

To Whom It May Concern,

This is to certify that:

[Employee's Designation]

Has been employed with us at [Company Name] as an Accountant from:

Start Date to End Date

During this period, [he/she] demonstrated a high level of professionalism, attention to detail, and a strong commitment to maintaining accurate financial records. [His/Her] work was marked by integrity, diligence, and the ability to effectively manage financial data and accounts.

Key Responsibilities:

- [List specific job responsibilities and accomplishments, if applicable]

This experience letter is issued upon the request of the above-named employee for [specify the purpose, e.g., job application, professional development, etc.], and it is valid until [if applicable, specify an expiration date].

We believe that [Employee's Full Name] has made a valuable contribution to our company during [his/her] tenure as an Accountant and wish [him/her] continued success in [his/her] career endeavors.

Sincerely,

[Signature]

[Name of Signatory]

[Title of Signatory]

Company Seal (if applicable)

Experience Letter for software engineer

[Your Company Letterhead, Logo, or Seal]

[Company Name]

[Company Address]

[City, State, Zip Code]

[Phone Number]

[Email Address]

[Website, if applicable]
Work Experience Letter
To Whom It May Concern,

This is to certify that:

Employee's Full Name

[Employee's Designation]

Has been employed with us at [Company Name] as a Software Engineer from:

Start Date to End Date

During this period, [he/she] exhibited exceptional technical skills, dedication, and a strong commitment to the development and maintenance of software systems. [His/Her] work was characterized by problem-solving abilities, creativity, and a strong attention to detail.

Key Responsibilities:

- [List specific job responsibilities and accomplishments, if applicable]

This experience letter is issued upon the request of the above-named employee for [specify the purpose, e.g., job application, professional development, etc.], and it is valid until [if applicable, specify an expiration date].

We believe that [Employee's Full Name] has made significant contributions to our company's software development efforts during [his/her] tenure as a Software Engineer and wish [him/her] continued success in [his/her] career endeavors.

Sincerely,

[Signature]

[Name of Signatory]

[Title of Signatory]

Company Seal (if applicable)

Experience Letter for Director or CEO  Sample

[Your Company Letterhead, Logo, or Seal]

[Company Name]

[Company Address]

[City, State, Zip Code]

[Phone Number]

[Email Address]

[Website, if applicable]

Work Experience Letter

To Whom It May Concern,

This is to certify that:

Employee's Full Name

[Employee's Designation]

Has been employed with us at [Company Name] in the role of Director/CEO from:

Start Date to End Date

During this period, [he/she] provided exceptional leadership and strategic direction, contributing significantly to the growth and success of our organization. [His/Her] work was marked by vision, innovation, and a commitment to achieving excellence in [his/her] leadership role.

Key Responsibilities (Director):

- [List specific job responsibilities and accomplishments as Director, if applicable]

Key Responsibilities (CEO):

- [List specific job responsibilities and accomplishments as CEO, if applicable]

This experience letter is issued upon the request of the above-named employee for [specify the purpose, e.g., job application, professional development, etc.], and it is valid until [if applicable, specify an expiration date].

We believe that [Employee's Full Name] has made significant contributions to our company's growth and success during [his/her] tenure as Director and CEO. [He/She] has played a pivotal role in shaping our organization's future.

Sincerely,

[Signature]

[Name of Signatory]

[Title of Signatory]

Company Seal (if applicable)

Sample of Internship Completion Letter

[Your Company Letterhead, Logo, or Seal]

[Company Name]

[Company Address]

[City, State, Zip Code]

[Phone Number]

[Email Address]

[Website, if applicable]

Internship Completion Letter

[Date]

To Whom It May Concern,

This is to certify that:

Intern's Full Name

[Intern's ID or Internship Program ID]

Successfully completed an internship with [Company Name] in the capacity of [Intern's Internship Position] from:

Start Date to End Date

During this internship period, [Intern's Full Name] actively participated in various projects and tasks, displaying a strong commitment to learning, growth, and professional development. [He/She] demonstrated dedication, adaptability, and a willingness to contribute to the team's success.

Key Accomplishments:

- [List specific projects, responsibilities, or achievements of the intern during the internship.]

This internship completion letter is issued to acknowledge the successful completion of [Intern's Full Name]'s internship program with our company. [He/She] has shown great promise, and we believe that [he/she] has the potential to make valuable contributions to the field.

We wish [Intern's Full Name] all the best in [his/her] future endeavors and trust that [he/she] will continue to excel in [his/her] chosen career path.

Sincerely,

[Signature]

[Name of Signatory]

[Title of Signatory]

Company Seal (if applicable)

Don’ts and Do’s when writing an experience certificate request

Do’s:

• Tell your organization how thankful you are.

• Give a clear explanation of why you require the experience certificate.

• Keep the letter's tone professional.

• Make sure there are no grammatical or spelling mistakes.

Don’ts:

• Even if you have been employed for a long time, try to be cordial with your manager or HR representative.

• Use emoticons, fancy fonts, backgrounds, and graphics together with acronyms in your email.

• Instead of maintaining it brief, write lengthy emails.

You could follow up with a call if your former employer fails to get your mail. This also applies if it has been 10 to 15 days since they have answered to your request letter. Likewise, be kind and considerate while talking about the issues. Lastly, remember to express your gratitude to that individual for their time. Please refrain from calling them repeatedly.

Frequently Asked Questions

1. How is an experience letter defined?

An experience letter, also known as an experience certificate or employment certificate, is a formal document issued by an employer to an employee. It serves as proof of the employee's work experience, job responsibilities, and the period they worked for the company. The letter typically includes details about the employee's job title, dates of employment, and often highlights key achievements or contributions. An experience letter is a critical document for various purposes, such as job applications, visa applications, educational admissions, and more.

2. Is an experience letter different from a recommendation letter?

Yes, an experience letter and a recommendation letter are different:

• Experience Letter: An experience letter primarily focuses on documenting an employee's work history, responsibilities, and the duration of employment. It is often a standard document issued by the employer when requested by the employee, and its primary purpose is to verify employment history.

• Recommendation Letter: A recommendation letter, on the other hand, is a letter of endorsement written by someone who can vouch for the skills, qualifications, and character of the individual. It provides a personal or professional assessment of the individual's abilities and qualities and is often used to support job applications, educational admissions, or other endeavors.

3. Does the experience letter include salary?

An experience letter typically does not include information about the employee's salary or compensation details. It primarily focuses on employment history, job responsibilities, and achievements. Salary and compensation details are generally considered private and are not typically disclosed in such letters.

4. Who do we approach to request an experience letter?

To request an experience letter, you typically approach your former or current employer, specifically the human resources (HR) department or your immediate supervisor. They are responsible for verifying your employment history and issuing the experience letter. It's a good practice to make the request in writing, specifying the purpose for which you need the letter.

5. When To Provide An Experience Certificate

An experience certificate is typically provided in the following situations:

• Upon Resignation or Termination: When you leave your job, either through resignation or termination, you may request an experience certificate as part of your exit process.

• Job Applications: Many employers require job candidates to provide experience certificates from their previous employers to verify their work history and qualifications.

• Visa and Immigration Applications: Experience certificates may be required as part of visa or immigration applications to prove an applicant's work experience in a specific field or job role.

• Educational Admissions: Some educational institutions may request experience certificates to verify the work experience of applicants, particularly in professional or vocational courses.

• Loan or Mortgage Applications: Banks and financial institutions may request experience certificates to assess an individual's financial stability and job security when applying for loans or mortgages.

• Professional Licensing or Certifications: Certain professional certifications or licenses may require experience certificates to demonstrate a candidate's eligibility for the credential.

• Legal Proceedings: Experience certificates can be used as evidence in legal matters, such as employment disputes or contract-related cases.

In summary, an experience certificate is a crucial document in various aspects of one's career and personal life, serving to verify work experience and qualifications. The specific situations in which it is provided may vary depending on the individual's needs and goals.