Accounts Payable Administrator

Job Title: Accounts Payable Administrator

1. Review of AP Ageing Across the Group:
- Review Accounts Payable (AP) ageing of different entities across the Group to ensure timely payments.

2. Follow-up with Group Services:
- Follow up with Group Services for the timely processing of payments.

3. Coordination with Departments and Suppliers:
- Coordinate with different departments and suppliers to ensure that documentation required for payments processing is complete.

4. Validation of Supplier Payment Requests:
- Validate supplier payment requests to ensure relevant source documents are available.

5. Cash Flow Forecasts and Funding:
- Coordinate with Group Services AP/AR team to review cash flow forecasts and then coordinate with the treasury team to ensure appropriate funding is in place.

6. Payments Forecasts:
- Ensure that payments forecasts are up to date, and adequate funds are available to process supplier payments on time.

7. Documentation Management:
- Manage all the required documentation related to the payment process along with other finance administrative responsibilities.

8. Coordination with Bank Signatories:
- Coordinate with bank signatories to get payments signed off.

9. Preparation of Payment Lists:
- Prepare a list of payments along with supporting documents to share with signatories for their review and approval.

10. Tracker Maintenance:
- Maintain department-wise, supplier payment trackers to ensure that sensitive and business-critical payments are made on time. Update relevant departments/users about the timely released payments.

11. Payment Folders Management:
- Manage payment folders with different signatories' offices, managers, drivers, banks, and different business units across the Group.

12. Finance Administrative Tasks:
- Handle any other finance administrative tasks assigned from time to time.

Qualifications and Requirements:

- Bachelor's degree in Accounting, Finance, or a related field.
- Experience: 3-4 years of experience in accounts payable or relevant financial roles.
- Proficient in using accounting software and MS Office applications.
- Familiarity with financial regulations and compliance standards.