Document Controller Job in Sharjah

Job Title: Document Controller

Roles & Responsibilities:

- Create templates for document control and retrieval for departmental use.
- Undertake document classification, sorting, filing, archiving, and retrieval of documents in accordance with the document indexing and filing system.
- Copy, scan, and file documents in physical and digital records.
- Manage the flow of documentation within the organization.
- Administer the collection, authorization, publication, and storage of documents.
- Ensure access to electronic content for end users.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Administer document and system access rights and revision control to ensure the security of the system and integrity of master documents.
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
- Prioritize, channelize, and facilitate communication from other units.
- Perform ad hoc projects/duties as assigned.

Desired Candidate Profile:

- Ensure organization and management of documents submitted to the Ministry of Education.
- Ensure organization and management of documents submitted to international accreditation bodies, international ranking, and rating agencies.
- Effectively design, maintain, and update document indexing and filing systems.
- Ensure protection, security, and confidentiality of all files, records, reports, sensitive information, and terms of agreement.
- Adhere to information security and confidentiality policies and procedures and report breaches or other security risks accordingly.
- Maintain confidentiality around sensitive information.
- Monitor regulatory activity to maintain compliance with records and document management laws.

Qualifications:

- Bachelor’s Degree in Business Administration or related field.

Experience:

- Minimum 5 years of proven work experience as a Document Controller or similar role.
- Familiarity with project management.
- Knowledge of Document Management Systems (DMS).