Receiving Clerk

Job Description: Receiving Coordinator

Company: Sofitel Al Hamra Beach Resort

Become a key player in our hospitality operations as a Receiving Coordinator at Sofitel Al Hamra Beach Resort. If you have a strong understanding of receiving processes, cost control objectives, and maintaining accurate records, we invite you to apply.

Job Responsibilities:

1. Respect and adhere to established policies and procedures in the receiving process.
2. Support and promote the objective of cost control, maintaining accurate records for audit purposes.
3. Keep records for municipality and local authority requirements.
4. Update the Purchasing Manager and Executive Chef on rejected deliveries, short supplies, and non-supply of products for alternative actions.
5. Ensure the quality, quantity, prices, and shelf life of incoming supplies align with purchase orders.
6. Seek specialist opinions on supply quality where appropriate.
7. Secure received products on behalf of the hotel and promptly deliver them to respective departments or stores.
8. Create credit notes as necessary.
9. Document hotel properties returned for repairs and refilling, and follow up on their return.
10. Update accounts payable with all supporting documentation at the end of the day.
11. Maintain updated documents related to supplies on order in both physical and inventory system formats.
12. Assist the Assistant and Cost Controller with month-end inventories and reconciliations.
13. Assist the Assistant and Cost Controller in the administration of the inventory system.
14. Assist in carrying out quarterly, bi-yearly, and yearly inventory of operating equipment.
15. Perform any other reasonable duties as assigned by the Cost Controller and Assistant Cost Controller.

Qualifications:

- Previous experience in receiving coordination.
- Knowledge of receiving processes, cost control objectives, and record-keeping.
- Familiarity with municipality and local authority requirements.
- Strong communication skills to update relevant personnel on supply-related matters.
- Attention to detail in assessing the quality, quantity, prices, and shelf life of incoming supplies.
- Ability to secure and deliver received products promptly.
- Familiarity with creating credit notes and documenting returned items.
- Proficiency in updating accounts payable and maintaining supply-related documents.
- Knowledge of inventory systems and assisting in inventories.
- Collaborative and able to work effectively with various departments.