Leasing Administrator

Job Title: Leasing Administrator

We are currently seeking a Leasing Administrator to join our dynamic team at AFGRE Real Estate. In this role, you will play a vital part in the execution of our leasing administration strategy, with the goal of achieving AFGRE's overall objectives. Your responsibilities will include ensuring the accurate completion of paperwork for both current and prospective tenants and updating data in our systems, specifically SAP.

Key Responsibilities:

Legal:

Arrange Documentation: Ensure all necessary documents are completed, including the Booking Form, Booking Deposit Receipt, Tenant Information Sheet, Passport Copy with Visa Page Residence, Lay-out, Trade license copy for Corporate Booking, Power of Attorney for Authorized Signatory, and Allotment Letter for Al Futtaim Staff. Prepare the Lease Approval Form (LAF) for higher management signature. Prepare lease agreement contracts in accordance with the approved LAF. Collect payments and issue receipts. Dispatch tenant's executed copies of agreements. File tenant documents (LAF & Lease Agreement) according to the property and unit number.
Asset/Property Management:

Assist the Leasing Admin team in drafting all hardcopy correspondence and documentation for lease agreements that require renewal or re-negotiation.
Special Projects:

Take ownership of a limited number of leases based on volume, processing, and execution.
Financial Analyst and Reporting:

Progress Reports: Assist the Leasing Admin team in preparing progress reports on a weekly/monthly/annual basis, including tenancy schedules, renewal schedules, rent concession sheets, and tracking sheets.
Budgeting: Assist the Senior Managers in preparing supporting documentation for Budget, Budget Review, and Forecasting as required.
Brand Profiles: Maintain a Brand Profile Log and handle the receipt of "Shop Application Forms" from prospective tenants. Communication with prospective tenants may be required.
Administration: Aid the Leasing Admin team in updating tracking sheets, preparing presentations, and handling LPOs. Also, be responsible for managing inventory of office supplies, maintaining hard and soft files for Retail & Commercial Portfolios, and other ad hoc administrative tasks set by the Lease Admin Manager.
Financial Data Entry and Maintenance:

Qualifications:

Minimum Qualifications and Knowledge:

A degree or equivalent level of education in any discipline is preferable but not mandatory, depending on previous experience and aptitude.
Minimum Experience:

1-2 years of experience as a Leasing or Administration professional.
Key Skills:

Job-Specific Skills:

Sound knowledge of leasing procedures and practices in the local market.
Familiarity with hard and soft filing systems.
Excellent written and spoken English.
Behavioural Competencies: